ADDITIONAL MODULES
Markbooks
Creating markbooks is covered in steps 8a-8b in part 1 of this document. For more details on developing your use of markbooks for more complex set up i.e. higher/foundation tracking or question level analysis (QLA), please refer to the Curriculum leaders guide and further online resources available (Help & technical support > Online resources > Markbooks).
| Task | Instructions | Checklist | Action |
22 | Formative assessment | Manage > School Contact details and settings
Enable formative assessment in markbooks. To set naming of formative assessments, for example some schools will name as ‘Academic mentoring’. Curriculum > Subjects & qualifications Set the visibility of formative assessments (on the student page), for each subject, for parents and students. | Enable formative assessment Customise naming Set visibility of formative assessments for parents and students | Estimated time: 5 mins Deadline:_____________ Completed by:
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Reports module
See the Report Manager’s Guide for set up procedures in further detail. Key steps to managing implementation are:
| Task | Instructions | Checklist | Action |
23 | Add school logo to assets | Curriculum > Reports and Snapshots > Assets Add school or additional logos to be published on the front of the report. | Upload logo | Estimated time: 2mins Deadline:_____________ Completed by: |
24 | Set up report attributes | Curriculum > Reports and Snapshots > Attributes Descriptors and values of report attributes i.e. attitude to learning, behaviour for learning, effort. | Attitude to Learning Behaviour for Learning Effort in lessons _____________ | Estimated time: 30 mins approx. Deadline:_____________ Completed by: |
25 | Report template | Review report layout using step 5 of report management. (Note: 2 hours of development work is included for each school with your report subscription, should you wish to customise the report template further. Please raise a ticket with the support team when you are ready to commence this process). Hint: We suggest you set up a test report to explore the various layout options prior to requesting a custom report template. | Review template layout Mock up required template Raise support ticket for custom report template | Estimated time: 1-2 hrs Deadline:_____________ Completed by: |
26 | Report attributes in markbooks | If you are collecting report attributes in markbooks to populate into the parental reports, you MUST ensure the report attribute matches the markbook assessment scheme.
| Request to populate attributes via a support ticket and read the guidance material provided by the support team prior to set-up In report actions of the report management page select ‘Populate attribute’ | Estimated time: 10 mins Deadline:_____________ Completed by: |
27 | Manage reports | Schools can set up reports following their reporting cycle across the academic year if they wish, by using the start/due date. These will automatically warn staff when they become live. | Set up reports | Estimated time: 1-2 hrs Deadline:_____________ Completed by: |
Parental Engagement
See School manager’s guide: to set up parental online access and student access to GO 4 Schools.
| Task | Instructions | Checklist | Action |
28 | Set up parental online access | People > Parent access. Download parental details and review in your MIS. Request e-mail address updates from parents and add to MIS. Note: Any adult marked as having parental responsibility in your MIS will be pulled across to GO 4 Schools via the nightly feed. | Download year group parental information Update e-mail contact in MIS Review in GO 4 Schools Check visibility in ‘Settings’ tab of Manage> School Contact details and settings. Select visibility for each year group in People > Parent access page | Estimated time: 30 – 60 mins Deadline:____________ Completed by |
29 | At a glance charts | Curriculum > Statistics and analysis settings To display the residual chart on the student page. | Disable Progress charts Enable residual at a glance for parents/students
| Estimated time: 5 mins Deadline:____________ Completed by |
30 | Timetable | Curriculum > Calendar Review settings for detailed visibility.
| Display timetable Display rooms Display teachers Display attendance (If using GO 4 Schools attendance) | Estimated time: 5 mins Deadline:____________ Completed by |
31 | Communication | People > Communication settings This page will allow you to control communications sent directly to parents or students via email or the mobile app, and the online inbox on the parent/student website for the homework and behaviour modules (including detention management). | Show online inbox to parents/students Set frequency of behaviour updates Enable notifications for homework/behaviour for parents/students | Estimated time: 5 mins Deadline:____________ Completed by |
32 | Documents | People > View/Create Document types To create different document types, eg. IEP, attendance documents, behaviour passport. Set the visibility of documents, including whether they should be visible in markbooks via the pop-out. Manage > School > Contact details and settings
Access the settings tab to set document visibility for parents/students | Create document types Visibility settings Enable parents/students to download documents | Estimated time: 10 mins Deadline:____________ Completed by |
Parental/student visibility for each module Each module has specific settings to enable parental visibility on the parent website. Please read the guidance document entitled ‘GO 4 Schools guide to parent/student view settings’ in conjunction with this. | ||||
| Task | Instructions | Checklist | Action |
33 | Grade visibility
| Curriculum > Grade and Residual settings Set grade visibility for each grade type. The grade, the value and the % can be displayed to parents/students. Specific rules can be added for each year group. | Set grade visibility for parents/students | Estimated time: 10 mins Deadline:____________ Completed by |
34 | Residual output | Curriculum > Grade and Residual settings Set the residual output for each year group. Parents/students can view the residual band, value and colour. Hint: When clicking on the prepare for publication button in the reporting module it will apply the parental settings for residual schemes that are selected at the time. | Set residual output for parents/students Remember to change the residual settings (if applicable) before reports are published | Estimated time: 5 mins Deadline:____________ Completed by |
35 | Markbook assessment | Curriculum > Subjects and qualifications In this area, subjects, marksheets and formative assessments can be hidden from parents and students (for assessments, the default is to display to students but not parents, but this can be changed in the markbook). If specific marksheets within a mark book need to be hidden whilst others should be made visible, go to ‘edit markbook’ for the subject and mark the sheet as ‘private’. | Hide selected subjects from parents/students Hide marksheets in each markbook that are not needed to be displayed | Estimated time: 30 mins Deadline:____________ Completed by |
36 | Markbooks: Formative assessments | Curriculum > Subjects and qualifications Set visibility by subject and year group. | Hide formative assessments | Estimated time: 30 mins Deadline:____________ Completed by |
37 | Behaviour | Manage > School Contact details and settings
Set-up for details to show parents/students. Communication settings: To manage behaviour communications to parents and students NB: Notifications are to be used with the mobile app. | Show behaviour data to parents Show group behaviour data Show behaviour score Hide home notes Show behaviour event location Show managed detentions Send behaviour updates weekly/daily Set email or notification for behaviour updates Set email or notification for managed detention | Estimated time: 30 mins Deadline:____________ Completed by |
38 | Attendance | Attendance > Attendance settings These settings change the details of what parents can view about attendance. | Make attendance page available Hide attendance for any specific year groups Exclude today’s attendance mark Make lesson attendance statistics available | Estimated time: 5 mins Deadline:____________ Completed by |
39 | Reports | Publishing the reports in the report management page will make these visible to parents and students on the corresponding sites. | Publish reports | Estimated time: 5 mins Deadline:____________ Completed by |
40 | Homework | Manage > School Contact details and settings Homework – there are not specific settings here applicable to the parent site/student, but you will need to consider the settings for how the homework tasks are managed and then displayed by due dates. Manage > School > Communication settings Set homework for daily summaries. | Set HW management preferences Set email and notification settings | Estimated time: 5 mins Deadline:____________ Completed by |
Behaviour module
See the Behaviour Manager’s Guide for more details.
| Task | Instructions | Checklist | Action |
41 | Add behaviour classifications | Behaviour > Classification Assigning positive and negative scores to behaviour groups and types of common events to be recorded by staff. | Set up behaviour classifications Assign points Add behaviour event type Check visibility for staff Check priority for group recording Check significance if zero points event | Estimated time: 60 mins approx. Deadline:_____________ Completed by: |
42 | Add event actions | Types of response to behaviour. Link to behaviour actions.
| Immediate actions Follow up actions Mark as standard, detention or managed detention | Estimated time: 60 mins approx. Deadline:_____________ Completed by: |
43 | Add event actions to behaviour classifications | Link actions to behaviour events. | Add immediate actions Set as mandatory, recommended or optional Add follow up actions Set as mandatory, recommended or optional | Estimated time: 60 mins approx. Deadline:_____________ Completed by: |
44 | Set student attributes for analysis | Manage > Attributes Set focus groups for analysis of behaviour and behaviour charts. | Set for analysis of behaviour | Estimated time: 20 mins approx. Deadline:_____________ Completed by: |
45 | Set up detention sessions | Manage > Contact details and settings Access the settings tab, locate Managed detentions to enable detention functionality. Behaviour > Manage Detention sessions Set up timetable for managed detentions. | Enable managed detentions Set up detention sessions Check if notifiable Add supervisors Copy into future weeks | Estimated time: 5 mins approx. Deadline:_____________ Completed by: |
Attendance module
If using attendance module tier 1, 2 or 3 most of the initial set up will be done with our customer services team and support team including the flush through of your current MIS attendance marks. The following are steps to customise your daily attendance management workflow.
| Task | Details | Checklist | Action |
46 | Check attendance settings | Attendance > Attendance settings Review attendance settings following installation. | Enable auto return | Estimated time: 5 mins approx. Deadline:_____________ Completed by: |
47 | Review attendance marks | Attendance > Attendance settings use 'Attendance marks' link Set protection of attendance marks by user role. Set alias codes. | Set as AO only Protect AO marks Protect SM marks Protect BM marks Set alias attendance codes | Estimated time: 15 mins approx. Deadline:_____________ Completed by: |
48 | Set student attributes for attendance analysis | Manage > Student attributes > Student attributes Set student attributes for the analysis of attendance data by clicking on ‘settings’ for the required attribute. | Use for analysis of attendance | Estimated time: 5 mins approx. Deadline:_____________ Completed by: |
49 | Set up special registers | Manage > Attributes Mark attribute as ‘Use for special register’. Attendance > Special registers Create a special register, add student attribute and name. | Mark as ‘Special register’ Enable AO to manage Create special register for focus group | Estimated time: 10 mins approx. Deadline:_____________ Completed by: |
Seating plans
50 | Set up data sets for seating plans | User > Seating Data sets Set whole school and subject data sets for display on seating plans. | Add new data set Set names Add fields to data set Set for year group visibility | Estimated time: 10 mins approx. Deadline:_____________ Completed by: |
Homework module
See the Homework Module Guide for more details.
| Task | Instructions | Checklist | Action |
51 | Add tracking and display preferences | Manage > School Contact details and settings (settings tab) Select one option for teacher tracking preference. Select display options for students and parents.
| Select teacher tracking preference Select student/parent display options Enable to students to mark homework as done (if appropriate)
| Estimated time: 5 mins approx. Deadline:_____________ Completed by: |
52 | Demonstrate homework process to staff | Go through how to create and set a piece of homework from a timetable, register or the homework link in the markbook.
Demonstrate how to create a scheme of learning and how to link it to a subject (recommend that an actual homework is created first and assigned to a scheme of learning).
Note (if applicable): Explain that homework can be set in advance to any point in the Academic Year Note (if applicable): Explain links can be added to homework pages in Office365/Google docs, similar platforms. | Demonstrated how to create a homework task Demonstrated set homework options Demonstrated creating Schemes of Learning Demonstrated how to assign a homework to a scheme of Learning Show outputs on student/page page | Estimated time: 15 mins plus preparation approx. Deadline:_____________ Completed by: |
53 | Make students and parents aware of homework process | Demonstrate homework view on student page (and/or app if purchased).
Construct a letter/email to show how homework process works for parents (sample copy available from customer services)
| Demonstrated student processes for homework. Sent letter/email to parents to demonstrate homework process. | Estimated time: 10 mins plus preparation approx. Deadline:_____________ Completed by: |
54 | Set communication preferences. | People > Communication settings Adjust settings for email and notifications as appropriate. Note – notifications will appear in the online inbox if switched on. | Reviewed settings for email notifications Reviewed settings for app notifications (if purchased app) | Estimated time: 5 mins approx. Deadline:_____________ Completed by: |
Mobile App
The mobile app will be enabled by the GO 4 Schools team. Once enabled the app will honour all the settings used for the parent and student website to display timetable, homework, attendance, behaviour, attainment information. The communications settings will control the notifications you wish to send.
NB: Parents and students can control the notifications and email within the online inbox on the parent site and within the mobile app.